Department Bylaws

Bylaws

I. Faculty

(a) All faculty who are either tenured or on the tenure-track and have at least a 50% appointment in Philosophy at UIUC shall be considered the “regular faculty” of the department, and shall have full voting privileges in it.

(b) The “associated faculty” of the department shall consist of all faculty members who are either tenured or on the tenure-track and have a formal appointment in the department of less than 50% (i.e., ≥ 0% but <50%).

(c) The “specialized faculty” of the department shall consist of anyone holding a formal appointment (≥ 0%) in the department with any of the specialized faculty titles enumerated in Provost Communication No. 25 (e.g., lecturer, senior lecturer, teaching or research professor, etc.). Specialized faculty in the teaching or research professor ranks with an appointment of at least 50% in the department shall have voting privileges in it, excluding votes on personnel matters that concern members of (or appointment to) the regular or associated faculty.

(d) Appointment in the department shall be made in accordance with the following excerpt from the Statutes: “In each department organized with a head, the head in consultation with the advisory committee shall recommend individuals for academic appointment in the department.” (Statutes, Art. IV, Sec. 3b)

(e) Recommendations with respect to possible new tenure-stream faculty appointments shall be preceded by one or more department meetings in which the members of the department faculty have an opportunity to discuss the candidate(s) under consideration and to cast an advisory vote. Voting in such cases will be restricted to members of the regular faculty. The head shall not recommend for appointment as an assistant professor anyone who receives the support of less than 50% of the votes cast by regular faculty in the required advisory vote. Appointments involving tenure or appointment beyond the rank of assistant professor may be recommended by the head only with the support of at least 50% of the votes cast by regular faculty with or above the rank at issue.

(f) Recommendations with respect to possible appointments as a teaching or research professor at any rank (i.e., assistant, associate, or full) shall likewise be preceded by one or more department meetings in which the members of the department faculty have an opportunity to discuss the candidate(s) under consideration and to cast an advisory vote. Voting in such cases will be open to both regular faculty and specialized faculty who meet the eligibility requirements specified in (c) above. The head shall not recommend for appointment as an assistant teaching or research professor anyone who receives the support of less than 50% of the votes cast in the required advisory vote. Specialized faculty appointments beyond the rank of teaching or research assistant professor may be recommended by the head only with the support of at least 50% of the votes cast by regular faculty and eligible specialized faculty with or above the rank at issue.

(g) Academic personnel with appropriate ranks and qualifications (including faculty whose main appointments are in other units, emeriti, and visiting academic staff) may be granted a 0% appointment in the department by majority vote of the regular and eligible specialized faculty.

II. Administrative Officers

(a) The department shall be governed by a head, with the duties and responsibilities specified in the University of Illinois Statutes. The head shall be appointed for a five-year term by the dean of the College of Liberal Arts and Sciences, in consultation with the faculty of the department. A head may be reappointed by the dean after consultation with the faculty.

(b) When an acting or interim head must be appointed, the dean will likewise make the necessary appointment after appropriate consultations with the department faculty.

(c) The head shall administer the department in accordance with the following excerpts from the Statutes:

The head of the department shall have the power to determine such matters as do not affect other departments or properly come under the supervision of larger administrative units. (Statutes Art. IV, Sec. 3c)

In each department organized with a head, the head shall have general direction of the work of the department. The head shall (1) consult with the departmental advisory committee in regard to departmental policy; (2) consult with each member of the department regarding the nature and scope of the work in the charge of that member; (3) call and preside at meetings of the departmental faculty for explanation and discussion of departmental policies, educational procedure, and research, of which there shall be at least one in each academic year for consideration of departmental governance and educational policy; (4) be responsible for the organization of the work of the department, for the quality and efficient progress of that work, for the formulation and execution of departmental policies, and for the execution of University and college policies insofar as they affect the department; (5) report on the teaching and research of the department; (6) have general supervision of the work of students in the department; (7) prepare the departmental budget in consultation with the departmental advisory committee; and (8) be responsible for the distribution and expenditure of departmental funds and for the care of departmental property. (Statutes Art. IV, Sec. 3d)

In the administration of the office, the head shall recognize the individual responsibility of other members of the department for the discharge of the duties committed to them by their appointments and shall allow proper scope to the ability and initiative of all members of the department. (Statutes Art. IV, Sec. 3e)

(d) The head shall have the power to appoint an associate head, who shall have such duties as are delegated to him/her by the head.

(e) The head shall have the power to appoint a director of undergraduate studies (DUS). To ensure some degree of procedural continuity, appointment as DUS shall normally be for a five-year term of service concurrent with the head’s own appointment. Should the DUS be granted any form of leave accompanied by release from departmental service for either or both semesters of a given academic year within his or her term of office, the head shall appoint an acting DUS to serve for that year. In recognition of the administrative responsibilities associated with overseeing the undergraduate program, the faculty member acting as DUS in any given academic year shall be assigned a teaching load of three courses over two semesters.

(f) The head shall have the power to appoint a director of graduate studies (DGS). To ensure some degree of procedural continuity, appointment as DGS shall normally be for a five- year term of service concurrent with the head’s own appointment. Should the DGS be granted any form of leave accompanied by release from departmental service for either or both semesters of a given academic year within his or her term of office, the head shall appoint an acting DGS to serve for that year. In recognition of the administrative responsibilities associated with overseeing the graduate program, the faculty member acting as DGS in any given academic year shall be assigned a teaching load of three courses over two semesters.

(g) In consultation with the advisory committee (see below, Article III), the head shall appoint other officers of the department, committee chairs, and members of committees each year and when vacancies occur, and specify their duties, powers and charges.

(h) The head shall have the power to appoint, in consultation with the advisory committee, the department’s office staff.

III. Advisory Committee

(a) The department shall have an advisory committee, in accordance with the following

excerpt from the Statutes:

In each department organized with a head, there shall be an advisory committee elected annually by and from the faculty of the department by secret written ballot. The department faculty may choose to elect members of the advisory committee for staggered two- or three-year terms. In a department which has a faculty of not more than five members, the advisory committee shall consist of the entire faculty. In all other cases, the size of the advisory committee shall be determined by the faculty of the department. The functions of the committee shall be to provide for the orderly voicing of suggestions for the good of the department, to recommend procedures and committees that will encourage faculty participation in formulating policy, and to perform such other tasks as may be assigned to it. (Statutes, Art. IV, sec. 3f)

(b) The composition (size and configuration) of the advisory committee shall be determined annually, by majority vote of the regular and eligible specialized faculty after the head has presented, a reasonable time in advance of departmental action, his/her recommendation concerning its composition. The composition of the advisory committee may vary from year to year. The kind of advisory committee chosen in a given year may differ from that recommended by the head; but due consideration will be given to the head’s proposal and reasons for it. If the kind of advisory committee chosen involves the direct election of at-large members, the manner of the direct election will be determined by departmental action. In the event of a vacancy in such an at-large place, a special election will be held promptly to fill that vacancy.

IV. Department Affairs

(a) The head shall keep the faculty informed of matters of interest and significance to the department, and shall endeavor to provide opportunities for the discussion of issues of departmental policy, new appointments, and other such matters before action is taken by the head.

(b) The head shall inform the faculty as fully as is feasible, of actions taken in consultation with the advisory committee and, whenever appropriate, of important topics discussed. Prior to departmental meetings, an agenda will be distributed, and minutes will be kept of such meetings. Minutes of departmental meetings will be made available to the faculty.

(c) Meetings of the department will be held as needed during the fall and spring semesters, normally once each month, but not less than once each semester.

(d) Meetings of the department may be open or closed. Attendance at closed meetings is restricted to members of the faculty eligible to vote on matters to be discussed at the meetings in question and, at the discretion of the head, members of the department office staff. Attendance of open meetings shall be in accordance with the following excerpt from the Statutes:

In consultation with the advisory committee or as specified in the department bylaws, the head may invite other persons who are not members of the department faculty to attend meetings of the department faculty, but such persons shall have no vote. (Statutes Art IV, Sec. 3b)

(e) Meetings of the department may be called, and may be declared open or closed, either by the head or by the associate head or by petition or vote of a majority of the regular and eligible specialized faculty.

(f) A majority of faculty eligible to vote and not on leave shall constitute a quorum at department meetings. At the discretion of a majority of those present and voting, the opportunity to vote on a motion presented at a department meeting may be extended to regular and eligible specialized faculty who are not present.

(g) Faculty who are on leave will be kept as fully informed as is feasible of issues before the department and of actions taken.

V. Promotion and Tenure

(a) Recommendations for the promotion and tenure of assistant professors will be made in consultation with a committee composed of all regular faculty (who wish to serve) with indefinite tenure. Recommendations for the promotion of associate professors will be made in consultation with a committee composed of all regular faculty (who wish to serve) with the academic rank of full professor.

(b) The general standards for promotion and tenure will be those set by the College of Liberal Arts and Sciences.

(c) A faculty member who questions a tenure or promotion decision made in his/her case shall have full rights of appeal as specified by the College of Liberal Arts and Sciences.

(d) In accordance with Provost Communication No. 23, consideration of an assistant professor with a budgeted joint appointment in Philosophy and another unit may be done either separately, in accordance with the procedure outlined above, or in collaboration with the other units involved. In either case, the home unit initiates the review. In the event of a collaborative review, the review committee will typically be composed of members from all appointing units, and jointly charged by the unit executive officers. When justified by the need for expertise in the candidate’s area of research, the committee may, with the approval of the department promotion and tenure committee, consist in part of tenured faculty from units other than those in which the candidate has a budgeted appointment. The report of this committee will be reviewed by the Philosophy Department as specified above. An approved report will be sent to the dean of LAS over the signatures of the executive officers of each unit involved.

VI. Annual Faculty Review and Third Year Review

(a) The department shall conform to the campus requirement of “annual faculty review,” adopting its own “Annual Faculty Review” policy and procedure statement to implement this requirement by majority vote of the regular faculty, and modifying its statement in like manner to reflect modifications made in the campus requirement. The department shall also conform to the requirement for a third year review of untenured faculty members in accordance with Provost Communication No. 23, adopting its own “Third Year Review” policy and procedure statement (Appendix: Third Year Review) to implement this requirement by majority vote of the regular faculty, and modifying its statement in like manner to reflect modifications made in the campus requirement.

(b) All regular faculty shall be provided with a copy of the current version of this statement upon appointment, and shall be informed whenever modifications need to be made or have been made in it.

VII. Salaries

(a) Faculty salaries at times of initial appointment and in response to outside offers and other situations apart from annual salary increase recommendations shall be set through negotiations with the head, in consultation with the advisory committee, and/or the dean.

(b) Proposals for annual salary increase recommendations and (when permitted) recommendations for special merit or other such special increases shall be developed by the head when the guidelines for such recommendations have been received from the administration. In preparation for the development of such proposed recommendations, the head shall consider information solicited from individual faculty in connection with their annual reviews about their teaching, research, publication, professional and administrative activities, and other matters relevant to merit salary increases, and shall take due account of this information.

(c) Members of the advisory committee will be given the opportunity to examine these proposed recommendations and discuss them with the head at a meeting of the committee called to discuss some or all of the proposed increases. At such meetings any member whose own increase is under discussion shall be excused.

(d) After any such responses from or discussions with members of the advisory committee, the head shall prepare a set of final recommendations of salary increases, inform the advisory committee of them, and submit them to the dean.

VIII. Grievance Procedures

(a) Any faculty member has the right to bring formal grievances concerning actions or policies of the department, its officers, committees, or other faculty. Informal resolution is strongly encouraged before any such formal grievance is initiated. Grievances alleging contraventions of federal, state or University regulations and policy with respect to discrimination or harassment should be made to the University’s Affirmative Action Office. The remainder of this Article pertains to the handling of other grievances.

(b) There shall be a Grievance Committee (hereinafter “GC”), advisory to the head (or, in cases involving the head, to the dean). The GC shall be elected annually by a vote of the regular and eligible specialized faculty of the department, from among its tenured members (other than the head) who will be in residence for the full academic year in question, all of whom shall have the obligation to stand for this election. The GC shall have three members, consisting of the three faculty who receive the most votes (with a run-off election in the event of a tie for the third place), and with an ordered list of alternates determined by the numbers of votes received. In cases involving promotion to the rank of full professor, GC members not holding that rank shall be replaced by alternates who do. In cases in which GC members are named in the grievance (henceforth “respondents”), the dean shall be informed, and they shall be replaced by alternates who are not so named, unless the dean deems it appropriate to appoint a special ad hoc GC consisting in part or whole of faculty from other departments to hear the case and advise him or her with respect to it.

(c) Grievances brought against the department but naming no respondent will be deemed to have no respondent, and so to have no effect on the membership of the GC or other grievance procedures; but in such cases the head may request that the dean hear and address the grievance with the assistance of an ad hoc GC (see Section (b) above), or the dean may opt to do so.

(d) Formal grievances shall be explicitly stated in writing, including the facts relating to the matter and the resolution sought by the grievant. The grievance statement shall be presented to the head (or, if the head is named and so is to be a respondent, to the dean), who shall examine the statement to determine the appropriate membership of the GC for the case (see Section (b) above) and shall transmit the statement to them, specifying reasonable time frames for each step in the process, and so informing the grievant and respondent(s). Respondent(s) shall be given the opportunity to reply in writing to the written grievance. The grievant shall be given the opportunity to reply in writing to the respondent(s). Such replies shall be presented to the head (or dean), who shall transmit them to the GC.

(e) The appropriately constituted GC shall convene to consider the grievance, soliciting whatever information and testimony it deems appropriate to gather and receive. It shall proceed as expeditiously as circumstances permit. If circumstances warrant, it may request and may be granted an extension of the time it has been given to complete its work, and the grievant and respondent(s) shall be so informed. All of its deliberations shall be held in strict confidence.

(f) The findings of the committee shall be communicated in written form to the grievant, the respondent(s), and the head (or, if the head is a respondent, to the dean). The head (or dean), after giving both parties the opportunity to respond to these findings, in consultation with the advisory committee (excluding any members who are respondents), and with its approval of any contemplated measures falling within its purview, will determine upon appropriate disposition of the matter. All parties shall be informed in writing of this decision, and of any available further avenues of appeal established by the campus administration or faculty governance structure. Both the grievant and the respondent(s) shall be given a reasonable but limited and specified time in which to initiate such appeal before action is taken to implement the decision, after which the matter shall be considered closed, and such action shall be taken expeditiously.

IX. Revision of Bylaws

(a) Any three regular faculty and/or specialized faculty in the teaching or research professor ranks with an appointment of at least 50% in the department may propose a modification of these bylaws. The proposed modification will be considered first by the advisory committee and then submitted to the department for discussion and vote. The adoption of any proposed modification shall require approval by a majority of the regular faculty.

(b) These bylaws shall be formally reviewed every five years.

Last modified April 2017